Welcome to the Kentucky Cancer Registrars Wiki communication page! The following links will take you to pages within Wiki that contain helpful abstracting/coding information along with contact information. In the right-hand column you will find a calendar link containing upcoming events - simply click on Upcoming Events to view.

Your ideas for adding additional helpful information and for improvement are welcome! Please forward suggestions, comments, and questions to Tonya Brandenburg at tbrand@kcr.uky.edu. If you experience difficulty logging into the Wiki page, please contact Clay Campbell at clay@kcr.uky.edu .

* Special Announcements*

• Instructions for the new e-path linkage application in CPDMS:
  

  (For questions or support about the new e-path linkage feature, please contact Roger at CPDMS Support: roger@kcr.uky.edu)

  epath linkage.pdf

• SPRING TRAINING Due to positive feedback Spring Training will be a webinar this year. The training is located at http://www.kcr.uky.edu/training/.

  
  

  Topics to be covered during the webinar include coding Summary Stage, a required conversion of some hematopoietic cases and some enhancement features being added to CPDMS software.

• PHI (Protected Health Information)

  
  

  SECURITY REMINDERS

  It is very important that you follow the HIPAA policy for releasing private health information as directed by your specific facility. In the Cancer Registry, we too, must protect all personal information. KCR offers a Secure File Transfer page (FES). This is provided as a way to transfer files in an encrypted method to ensure data confidentiality. In order to use the secure FES you must have a valid userid and password. There are instructions on how to use FES on KCR’s website.

  Please DO NOT send protected health information (PHI) in emails unless you are using a secure email process. This will require the recipient to enter a password to actually open the email. Email is NOT a secure way of transferring confidential information.

  DO’s

  • Always complete a fax coversheet and verify the fax number before sending patient information. Make sure you verify the fax was received.

  • Always use secure email when sending protected health information (PHI). (IF secure email is not an option don’t include patient information!)

  • Upload protected health information (PHI)bto KCR’s secure FES file transfer for review.

  DON’T’s

  • Include(PHI) protected health information (name, SSN, date of birth, etc) in emails unless you are using a secure email process. This will require the recipient to enter a password to open the email.

  • Text patient information

  • Leave messages on registrar’s home phone answering machines regarding patient information.

• New CPDMS Access User Request

  Any request to add or terminate users for CPDMS access needs to go through your regional coordinator.

• TNM Coding Training & Educational Opportunity In 2016, Cancer Registrars will begin to directly code TNM staging as Collaborative Staging   will be discontinued. KCR highly recommends to ALL registrars to take advantage of the SEER Educate for practicing TNM coding. This is a free educational resource available to all registrars!

  
  

  https://educate.fhcrc.org

  CE’s are available! CHECK IT OUT....

• Abstracting Reminders

  Laterality

  Laterality describes the side of a paired organ or side of the body on which the reportable tumor originated. Determine whether laterality should be coded for each primary.

  Where the right and left sides of paired sites are contiguous (come into contact) and the lesion is at the point of contact of the right and left sides, use code 5 midline.

  Assign code 5 when the tumor originates in the midline of a site listed:

  C700 (cerebral meninges)

  C710-C714 (brain)

  C722-C725 (cranial nerves)

  C443 (skin of face)

  C445 (skin of trunk)

  The CPDMS Abstractor's Manual has been updated to include 2015 SEER Changes. The manual can be found at http://www.kcr.uky.edu/manuals/.

• 2014 KCR FALL WORKSHOP presentations are available at http://www.kcr.uky.edu/training/

• Fall Workshop Snack Mix Recipe

• SEER*Educate

  Learn by Doing Series – New Modules

  January 30, 2014

  CSv02.05

  With a new diagnosis year, comes a new coding scheme. SEER*Educate has added coding exercises for 16 site groups using CSv02.05. There are 10 cases per site group. We have requested 5 CE per site group from NCRA.

  2014 Heme

  SEER recently published a new Hematopoietic and Lymphoid Neoplasm Manual and Database. Assess your understanding of the coding and reportability rules by coding the case scenarios. Receive a detailed step-by-step rationale that walks you through the process using the new manual and database. The Heme 2014 Practical Application section has six sets of coding exercise, 5 exercises in each set. We have requested 2.5 CE from NCRA for each set of heme coding exercises.

  CTR Prep - Cancer Registry Management

  The Cancer Registry Management Principles &Practice for Hospitals and Central Registries 3rd Edition textbook is one of the standard registry resources listed on the CTRexam.org website.

  Material from this textbook is used in the closed book section of the CTR exam. CTR-eligible candidates may test themselves with 12 tests, 50 questions on each test. The material has been broken into three major topics:

  1) Planning & Design of Registries and Informatics (4 tests)

  2) Operations (4 tests)

  3) Standard Setters, Central and Other Registries, and Uses of Registry Data (4 tests)

  The CTR Prep series do not qualify for CE hours. The purpose of this material is to assist non-credentialed registrars and students in preparing for the CTR exam.

  
  

  SEER*Educate Helpdesk

  Fred Hutchinson Cancer Research Center

  Visit SEER*Educate at https://educate.fhcrc.org/ | Email us at educate@fhcrc.org



• New death certificate records have been loaded and are available for processing in CPDMS.NET. The death certificate records can be processed by selecting the Data-Exchange->Death Clearance entry in the CPDMS.NET main menu.

Wiki page links:

Employment Opportunities 

*Special Announcement Re: CPDMS.net Support*
CPDMS Public Release Calendar

KCR and Ky Registrars Contact Info

New E-Path Review App

KCR Pathology Reporting Requirements

KCR Education and Training Policy

New CTRs

Abstracting Aids

Collaborative Staging

Helpful Links

Abstracting/Coding Manuals

Abstracting and Coding Clarifications

Archive

NAVIGATION TIPS:
TIP > Control 'F' to search within a page. A find/search bar will appear at the top of the Wiki page. Enter a key word or a few key words in the find/search box. All possible matches will be highlighted on the page. The number of possible matches will appear on the find/search bar.
TIP > In the right-hand column of the front page of the Wiki you will find a calendar link containing upcoming events - simply click on Upcoming Events to view full calendar details. Upcoming Events will show on the front page of the Wiki approximately one week in advance.
TIP > You can use the 'Whats Hot' and 'Recent Changes' links in the right-hand column of the front page of the Wiki to perform quick searches.
TIP > When you see a bar imbedded in a Wiki page, this means there is a document saved. You can click on the icon that looks like an eye to preview a page. You can double-click on any other area of the bar to open the document in full view or to download/save the document.